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Bookkeeping Service

At QTTS, we offer a range of bookkeeping services built into four powerful tiers. 

Transactions

At QTTS, your plan reflects the actual workload. Not your income, number of accounts, or how many cards you swipe. Why should you pay more just because you have a higher revenue or spend more on expenses? Big dollars don’t mean big work. It’s still one damn transaction either way.

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If your business has low volume but high revenue, you won’t get penalized. And if you’re spending a lot? Still doesn’t matter—unless it's creating more transactions for us to process, there’s zero reason to charge you extra. We believe in fair, transparent pricing, and that starts with the transaction count.

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How It Works

Our pricing scales with your business.

  • Stay within your tier’s monthly included transactions? You’re good.

  • Go over? You’ll just pay per transaction.

  • If it gets to the point where the next tier is more cost-effective, we’ll auto-upgrade you for the month—no surprises, no waste.

It’s not about limiting you. It’s about flexing with you.

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What Counts as a Transaction?

A transaction is one line on your bank or credit card statement.
Examples:

  • Bought supplies? That’s one.

  • Paid an invoice in cash? Still one.

  • Paid your credit card from your bank? That’s two, one on the bank, one on the card. Why? Because we reconcile both sides to avoid duplicates or missing entries. No shortcuts. No sloppy books.

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Curious how much overage costs?
View the per-transaction pricing breakdown here.

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Bank & CC Reconciliation

Ever notice how every bookkeeping plan proudly says it includes bank and credit card reconciliation?
Sounds fancy, right? Sounds fancy, right? But has anyone actually told you what the hell that even means? Don’t worry, we got you.

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What It Really Means

Reconciliation is just a fancy term for making sure your books match your bank.
At the end of each month:

  • Your bank balance should match your bookkeeping asset total.

  • Your credit card balance should match the “to be paid” liabilities in your books.

That’s it. Clean, consistent, and accurate. No mystery.

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The Real Difference? The How, Not the What

So what separates a good bookkeeper from a lazy one? It’s how they break down your accounts.

 

You should have one account in your books for every actual bank or credit card account you use. That’s basic structure. But here’s where the industry nonsense kicks in: They charge you more just because you have multiple accounts. More bank accounts? Higher tier. More cards? More money. Their excuse? “It takes more time.”

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Let’s Be Honest…

Yes, adding an extra account requires a bit of setup. But it's no harder than entering receipts from a shoebox and frankly, that takes longer. So why the markup? Because it’s convenient for them. Not fair to you.

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At QTTS, we don’t punish you for being organized. Whether you run one card or five, we reconcile every account you use, because that’s the job.

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Bottom Line:

  • One real-world account = one account in your books

  • We reconcile it monthly, line by line

  • No hidden fees for being financially responsible

Financial Reports

If you’re new to bookkeeping, financial reports can feel overwhelming. And depending on your bookkeeper, they might either hand them to you or pretend they’re “accountant-only territory.”

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Let’s be clear: if your bookkeeper tells you they can’t give you these reports, that’s a red flag. Modern bookkeeping software spits these out automatically. If they’re not giving them to you, it’s either laziness or they don’t want you asking questions.

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There are three essential reports every business should understand:
Profit and Loss, Balance Sheet, and Cash Flow.

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Profit & Loss (P&L)

This one’s the rockstar. It shows whether your business made money or lost money during a specific period. But here’s the trap: not all P&Ls are created equal.


If your bookkeeper dumps everything into one bucket, like “Car Expenses”, then what you don’t see could hurt you.

  • Repairs?

  • Maintenance?

  • Fuel?

  • New tires or a transmission?

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All those could be hiding in one category. You’ll glance at the total and say, “Eh, looks fine,” But a properly broken-down report could reveal you spent triple on repairs last year and maybe it’s time to ditch the money pit.

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Balance Sheet

Think of this like a snapshot of your business at a single moment in time. It lists everything your business owns (assets) and owes (liabilities) plus your equity.

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The more detailed your chart of accounts, the more clarity you get. Want to know how much you owe on your business credit card? How much is sitting in PayPal? How many unpaid invoices you’re carrying? It’s all on the balance sheet.

 

Key distinction:

  • P&L covers a time period.

  • Balance Sheet is a single-date snapshot.

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Cash Flow Statement

This one gets ignored a lot, but it can save your ass if you're bleeding money.

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The Cash Flow Statement tracks actual movement of money in and out of your business. It cuts through the noise of “profits” and shows what actually hit or left your bank account.

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There are 3 parts:

  • Operating Activities: Cash from sales, paying bills, etc.

  • Investing Activities: Buying or selling assets

  • Financing Activities: Loans, credit lines, equity changes

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A business can look profitable on the P&L, but still be running out of cash. This report shows you where the money is actually going.

It’s more advanced, but that’s why we include Financial Reviews with our service. You won’t just get the report, you’ll understand it.

GST/HST Filing

If you're new to GST/HST filing, the rules are simple:

 

Once your business earns over $30,000 in gross revenue (before expenses), not profit, you’re legally required to register for a GST/HST number with CRA. You can register earlier, but once you cross that threshold, you must start charging GST/HST on your invoices starting that same month.

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What Rate Do You Charge?

It depends on your client’s location, not yours.


If you’re in Alberta but selling to a customer in Ontario, you don’t charge 5% GST, you charge 13% HST instead.

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This place of supply rule trips up a lot of online and remote workers. Not sure what rate to apply? We'll help you figure it out and get it right.

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Why Register Early?

You don’t have to wait to hit $30K. Voluntary registration lets you:

  • Claim the GST/HST you pay on business expenses

  • Reduce your startup costs through Input Tax Credits (ITCs)

  • Get money back from the government in your early years when expenses > income

 

Pro Tip: You can’t claim GST paid on expenses before your registration date. So delaying registration = leaving money on the table.

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Filing Frequency Based on Revenue

How often you have to file depends on your income:

  • Under $1.5 million/year: Annual filing by default. Quarterly and monthly options available.

  • $1.5M – $6M: Quarterly is mandatory, monthly optional.

  • Over $6 million: Monthly filing is mandatory.

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Recordkeeping Matters

CRA requires you to keep at least six years of GST/HST records. That means every invoice, every remittance, and every claimed expense.

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We make sure your books and your GST records are organized, accessible, and audit-ready.

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How We Handle It at QTTS

If you’ve selected GST/HST remittance as part of your plan:

  • We track your revenue thresholds and notify you when registration is required

  • We prepare your GST filings based on your bookkeeping

  • We submit them directly to CRA if you want full hands-off service

  • We notify you before funds are withdrawn so you're never caught off-guard

Payroll Services

Got employees? We’ve got you covered.

Whether you already have a payroll system or are starting from scratch, QTTS makes sure your team gets paid accurately, on time, and with zero drama.

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Already Have a Payroll System?

Great. If it’s working, we’re not here to reinvent the wheel.

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We’ll work with your current setup, Wagepoint, ADP, QuickBooks Payroll, or whatever you’re using to ensure:

  • Employee pay is processed correctly and on time

  • CRA remittances are submitted before deadlines

  • Records of Employment (ROEs) and T4s are filed properly

  • Deductions (CPP, EI, taxes, benefits) are calculated and tracked accurately

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That said, if you’re paying for a separate payroll system while we already include payroll in your QTTS plan... why pay double?

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We can gradually migrate you to QuickBooks Online Payroll, on your timeline, to centralize everything, no rush, no disruption.

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Need a Payroll System? We’ll Set You Up.

We recommend QuickBooks Online Payroll because it just works for you and your team.

  • One login = full visibility of payroll + books

  • Direct deposit is included, no more e-transfers or paper cheques

  • CRA remittances are automated

  • T4s, ROEs, and employee access portals included

  • Seamless onboarding for new employees, no messy spreadsheets or manual entry

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Once it’s set up, everything runs through one clean dashboard. Less admin for you, more clarity for everyone.

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New Hires? No Problem.

Bringing someone onto your team for the first time? We’ll walk you through the setup and make sure nothing gets missed.

  • SINs, TD1s, direct deposit info — handled

  • CRA employer registration if it’s your first time hiring

  • Each new employee is onboarded right inside QuickBooks — easy, clean, seamless

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Contractors or Mixed Teams?

Whether you’ve got employees, contractors, or both. We’ve got the workflow to handle it.

  • T4s for employees

  • T4As for contractors

  • No mix-ups, no surprises at year-end

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Compliance Is Not Optional

Payroll comes with legal responsibilities and CRA doesn’t care if you’re busy.

We stay ahead of:

  • CRA filing deadlines

  • Source deduction payments

  • Year-end slips (T4s/T4As)

  • ROEs and terminations

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No stress. No missed deadlines. No penalties.

Support

At Quantum Titan Tax Solutions, we don’t believe in gatekeeping access. You shouldn’t get billed just for asking a normal question, and you shouldn’t have to worry whether you're “allowed” to reach out.

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If you have a question, ask it. That’s what we’re here for.

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Email Support

All plans include email support, no extra fees, no nonsense.

  • We aim to reply within 24 hours — max 48 hours if we’re slammed

  • If we need more time to respond properly, you’ll still get an email from us with a heads-up and a clear timeline

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We hate unread emails just as much as you do. You won’t be ignored.

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Phone, Text, and WhatsApp

Yes, we do phone support. And yes, texting counts. We also use WhatsApp for convenience if that’s your style.

To keep things smooth:

  • If you call and we miss it, please leave a message (and the best time to reach you)

  • If it’s a quick confirmation or update, a text is perfect

  • For bigger conversations, book a call, we block time for client calls so we can give you our full focus

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Know What’s Covered (and What Isn’t)

Support is for anything related to your file, deliverables, documents, deadlines, or general service usage.

If you’re looking for help understanding your numbers or making business decisions, that’s a financial review, not support. Most of our plans include one (or more), and we’re happy to book one when you're ready.

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Abuse It? Lose It.

We treat our clients with respect and offer generous access, but if someone pushes too far, we’ll call it out and reset expectations. That’s fair for everyone.

Site Visits

Some of you might wonder why we include site visits in our plans,  especially when they’re completely optional.

 

So here’s why:

After years as a government auditor, one thing became clear, site visits change the game. Walking through your space, seeing how things are built, sold, shipped, or served, it gives us a real-world lens on your numbers. Suddenly, those spreadsheets make sense.

 

At QTTS, we actually enjoy getting out there and meeting you face-to-face. Why?

 

Because we’re not here to just do your books. We’re here to understand them and more importantly, help you understand them. Numbers don’t exist in a vacuum. They’re connected to your process, your team, your vision.

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When we sit down to review your financials, we’re not just talking balance sheets. We’re speaking your language. And that’s only possible if we’ve taken the time to know your business beyond a cloud folder.

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Other bookkeepers like staying comfortable at home, thinking all you need is clean books and assuming you speak their language when your job is to run your business, not decode reports. They don’t get that you’re looking for an ally, not just someone plugging in numbers and sending invoices. That’s why so many business owners feel like finding a bookkeeper is just another chore.

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At QTTS, we’re different. We want you to actually look forward to our meetings, because you’ll walk away knowing what’s really going on under the hood. Not like the others who stay disconnected and risk missing major red flags you’ll never even see until it’s too late.

 

This is why we believe site visits should almost be mandatory, not to babysit you, but to speak your language, understand your workflow, and keep your business on track in ways spreadsheets alone never could.

In-Person Dinner

What Is In-Person Dinner?

Exactly what it sounds like. We’ll take you out for dinner or lunch, whichever works best for your schedule.

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Why Do We Offer This?

Because we believe in building real partnerships. Sure, face-to-face meetings are productive, but sitting down over a meal makes things lighter, more human.

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The entire conversation doesn’t have to be about business. In fact, some of the best insights come when we’re not hunched over a laptop. We like to know our clients, not just their numbers, but their goals, frustrations, and wins.

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This is our way of saying thank you. A small gesture to show we appreciate working with you and that we don’t take your trust for granted.

Financial Reviews

At QTTS, financial reviews aren’t optional, they’re essential.


They’re where we go beyond data entry and help you actually understand your numbers.

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We don’t just send you reports and walk away. We sit down with you, review what’s happening, and talk through what we’re seeing, in plain language, not accounting jargon.

 

Even if your plan only includes a Profit & Loss report, we’ll still bring value. We’ll flag unusual transactions, highlight spending shifts, and point out patterns you may have missed, because even one report can tell a story when you know how to read it.

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And if you’ve got more like balance sheets, cash flow statements, or KPIs, we go deeper. We’ll connect the dots, analyze trends, and show you what’s working, what’s not, and where to optimize.

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The goal is simple:
You walk away knowing where your business stands, what the numbers are telling you, and what moves to make next confidently and clearly.

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At QTTS, we don’t just keep the books. We make them talk back in a language you understand.

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The timing of your financial reviews depends on how many are included in your plan. Reviews must be spaced according to the minimum time between each.

  • One Review: After 12 months

  • Two Reviews: Every 6 months

  • Three Reviews: Quarterly (minimum of 3 months between reviews). You pick the quarters that matter most.

  • Four Reviews: Quarterly

KPI's

If you’ve never heard of KPIs (Key Performance Indicators), you’re not alone and you’re definitely not behind.
So what are they?

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KPIs are metrics used to track specific business goals or performance areas. Think:

  • ROI (Return on Investment)

  • Profit margins

  • Expense ratios

  • Inventory turnover

  • Revenue per employee

  • ...and anything else that actually reflects how your business is doing

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A popular KPI like ROI tells you how much you’re getting back for every dollar spent — but that’s just one piece. The real power of KPIs is in knowing what to track and when.

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Why Is This Important For You?

Because financial reports show you what’s happened,  but KPIs tell you where you’re going.

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A Profit & Loss might tell you something’s off. A KPI will tell you exactly what it is or what’s about to become a problem before it shows up in your reports.

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And at QTTS, your KPIs are never locked in. What matters today might not matter next quarter. We adjust them with your business, so you're always tracking what’s actually relevant.

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How It Works

Your KPIs are reviewed alongside your Financial Reviews. The more often we meet, the clearer the picture becomes, not just about where your business stands, but where it’s headed. Just focused insights tied directly to your goals so you can lead with numbers that mean something.

Rollover Transactions

No, it’s not a command for your dog, Fido.


So what is Rollover at QTTS?

We took a page from the telecom playbook. You know how unused data rolls into next month? We do that, but for your bookkeeping transactions.

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What Are Rollover Transactions?

It’s a simple but powerful concept we built into QTTS. Any unused transactions in your plan don’t go to waste, they roll over into the next month, just like unused cellphone data.

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Why We Do This

Your business has slow months and crazy months, that’s normal. So if your books are quiet one month, why should you get dinged for going a little over the next? Exactly, you shouldn’t.

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Other firms will happily charge you full price for doing less, then penalize you or push you into a higher tier the second you go over your transaction limit. 

 

Rollover changes that.


It lets you stay within your current plan if you’ve built up some unused transactions. And if you’ve burned through your rollover? You simply pay per extra transaction based on your plan, no drama, no forced upgrades.

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That’s our way of working with you, not squeezing every last cent out of you.

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Here’s How It Works

Banking Unused Transactions
If your plan includes 120 transactions but you only use 110, we bank the extra 10.

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Using Your Banked Transactions
Say the next month you hit 125. You’ve got 10 in your bank, so 5 get used, no overage, no extra cost.

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Capped for Fairness
Your rollover bank can store up to 50% of your monthly plan. So if you’re on a 120-transaction plan, your rollover caps at 60 and they don't expire.

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Handled Automatically
You don’t need to lift a finger. At billing time, we automatically apply your rollover credits so you only pay for what’s fair.

QuickBooks Online

We streamline our bookkeeping on QuickBooks Online (QBO), the industry-standard platform because when you're playing in the major leagues, you don’t use Little League gear.

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What QBO Lets You Do

  • Invoicing, payroll, and full expense tracking

  • Mileage logs, real-time reporting, and a mobile app

  • Integrations with tools like Dext, Square, and more, centralizing your financial operations

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No Experience? No Problem.

If you’ve never opened QBO, we’ve got you covered. We offer a quick training session, virtually or during our site visit. You don’t need to learn it all; tell us what you want, and we’ll show you how to get it. Why learn every feature if you’re only going to use a few?

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Bank-Level Security & Peace of Mind

Despite being scrubbed of cloud solutions, we trust QBO’s robust infrastructure:

  • Data encrypted with AES‑256, the same standard used by banks and the military

  • Supports multi-factor authentication, audit trails, and read-only bank feeds

  • Hosted in secure data centers with 24/7 physical and network surveillance

  • Data is backed up multiple times a day​

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Why QBO Makes Sense for You

This powerful tool is already included in most of our plans, so why pay for yet another platform? Save time, avoid switching hassles, and enjoy a platform designed to scale with your business.

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